Construction Accounting Software with Xero Integration
Two-Way Xero Integration: Automate Your Construction Accounting
Experience real-time two-way data syncing, accurate financial records, and stress-free accounting for your projects with Xero integration. Buildern makes precision and accuracy across all your financial workflows possible!
No credit card required
Trusted by The Best Residential and Commercial Builders Worldwide
Sync Your Finances Instantly; No More Double Entries!
Managing your construction projects is no longer a hassle. With Buidern’s two-way integration with Xero, you can automatically sync your financial data - expenses, invoices & more. No more duplicate data entry, no more manual errors; just real-time financial updates that keep your records accurate and up-to-date.
- No double entry: Enter data once in either Buildern or Xero and it updates across both platforms automatically.
- Import historical data: Buildern allows you to import your financial records from Xero easily.
- Works in multiple regions: Xero users get support in the US, Canada, Australia, New Zealand, the UK, and elsewhere.
- AI-powered bill scanning: Automate bill and expense tracking with OCR technology that captures data instantly.
Award-Winning Software Trusted by Users
Why Builders Choose Our Construction Accounting Software
Two-way sync
Any data you add in Buildern updates in Xero and vice versa, keeping everything aligned.
Import your historical data
When you first connect, bring in your past invoices, expenses, or project financials.
No manual entries
Automation handles everything so that you can focus on your projects.
AI-powered bill scanning
Get your data automatically extracted and categorized.
Availability in multiple regions
Buildern’s Xero integration supports users in the UK, Australia, New Zealand, Canada, and beyond.
No credit card required
Eliminate Accounting Headaches with Automated Financial Management
Stop wasting time on manual bookkeeping and let Buildern handle the heavy lifting. It ensures you get
Automate data entry: Sync projects, bills, expenses, invoices, timesheets, payment records, cost codes, subs & vendors, and clients between Buildern and Xero in real time.
Real-time estimate updates: Make instant adjustments based on real-time financial data, so your records always reflect the latest numbers.
Seamless collaboration: Share accurate financial data across teams, bookkeepers, and project managers without delays or miscommunication.
Error-free accounting: Zero entry mistakes; Buildern ensures every transaction is accurately recorded in both systems.
Take Full Control of Your Construction Budget
Buildern’s Xero integration gives you better visibility and control over your finances, helping you reduce costs and improve profitability.
Centralized budget tracking: Keep all labor, material, and overhead costs in one place for full transparency.
Accurate forecasting: Use past project data to predict future expenses and avoid financial surprises.
Change order management: Adjust budgets instantly when project changes occur, ensuring financial accuracy.
Enhanced profitability: Track budget trends across multiple projects and identify cost-saving opportunities.
Capture Bills and Expenses Instantly with OCR Bill Scanning
Eliminate manual data entry with AI-powered OCR bill scanning. Automatically extract and categorize key financial details from invoices and receipts, keeping your records accurate and up-to-date.
Instant data extraction: Capture invoice amounts, vendor names, due dates, cost lines, and tax details in seconds.
Smart categorization: Automatically sorts and assigns expenses to the correct project, cost code, or category.
Two-way Xero Integration: Every scanned bill syncs instantly with Buildern and Xero, keeping your financials aligned.
Error-free processing: Reduce manual mistakes and prevent duplicate entries.
Faster reconciliation: Streamline approval workflows and track expenses effortlessly.
Simplify Invoicing and Payments
Managing invoices and payments shouldn’t slow down your construction projects. We enable you to send invoices, track payments, and manage cash flow without extra admin work. Everything updates automatically, ensuring your financial records are always accurate and up-to-date with:
One-click generation: Generate professional, itemized invoices based on real-time project expenses and approved budgets. No manual calculations or missed charges.
Instant payment syncing: Whether a client makes a payment, both systems update automatically, keeping your books precise without extra data entry.
Custom invoicing templates: Present polished, branded invoices that reflect your company’s professionalism and make it easy for clients to understand payment terms.
Automated reminders: Schedule payment reminders and reduce overdue invoices without chasing clients manually.
What our customers say about us?
JF A.
Owner/CEO, G2
Buildern has helped me transform client interactions from a chaotic jumble into a well-oiled machine. Its intuitive interface allows you to manage client details effortlessly, and track the projects history with just a few clicks.
Canon B.
Owner, G2
There are many things I love about Buildern. One is the way that data flows from one work phase to the next. It really creates a structure that is helpful for our organization. Another is the client portal it creates for my clients to look into the work and keep me in communication.
Andre A.
Owner, G2
It is very intuitive and easy to use. The dashboards are so clean and user-friendly. The capability and features far exceed Buildertren as does the rate of new development.
Josh J.
Manager, Capterra
From the moment I started using Buildern Software, I was impressed by its simplicity and effectiveness. As someone who's been in the construction industry for years, finding a software solution that seamlessly integrates into our workflow was a must.
Ben M.
Director, Capterra
Buildern allows us to be more transparent with our clients and their estimates by including overheads, insurances, and builder costs as a default, rather than dispersing these genuine business costs somewhere randomly within an estimate.
Jordan H.
Program Manager, Capterra
The software is highly customizable and systematized for an efficient and quick project setup. The estimating and takeoff function is unique, very quick, and easy to run. The development team is very helpful and open to implementing any changes or suggestions we have.
Andre A.
CEO, Capterra
The team is amazing. I think this is the first CRM/ Project management tool that has developed what they said they would. Different sections pull data as you progress, minimizing double-entry work.
Josh J.
Construction Manager, Capterra
A comprehensive project management software that actually does what you need it to do!
Grant C.
Builder, Capterra
Very, very impressed with the software. Exceeded my expectation. Everything about it. Coming from other project management software's I was looking for something that was easy to use and also offered excellent features. This software exceeded my expectation. The customer service is also top notch. Team is so responsive and helpful. Is there an option for 100/100?
Tricia B.
Office Manager, Capterra
Buildern incorporates everything to manage a project in to one piece of software. It is easy to use/navigate and is very intuitive. Being able to file all selections for a project is a huge bonus; like photos, spec sheets and weblinks; this makes it easy to share this information with a client.
Matt G.
Owner, G2
Buildern is an outstanding construction management software that consistently evolves through updates, refinements, and feature developments. If you value a company that actively incorporates user feedback and quickly implements changes, Buildern is an excellent choice.
Christina R.
Software Developer, G2
Buildern gives authentic estimates on your project with it's compelling projection tool.It easily creates materials lists and labour costs for a comprehensive breakdown of the project spending.Buildern keeps everyone acquainted with actual amends on various projects .It easily handles pre-sales, with integrated administrative assignments and financial handling with it's tool set.
Jason W.
Owner, G2
The product is on its way to becoming the ultimate for construction management software. Rarely does such software incorporate a one-stop shop for the needs of a construction company. Manages construction jobs AND adopts state-of-the-art estimating software. Well presented and simple and logical to use.
No credit card required
Streamline Tax Preparation & Financial Reporting
Tax season and financial reporting don’t have to be overwhelming. With Buildern’s Xero integration, you’ll always have a clear, organized record of every transaction, making audits, tax filings, and financial reviews effortless.
Tax-compliant invoicing & expense tracking: Ensure every transaction is properly categorized, recorded, and synced for accurate calculations.
Real-time financial reports: Gain insights into cash flow, profit margins, and job costs with up-to-date reporting tools.
Organized documentation: Keep all your financial records in one central location, making audits and tax filing stress-free.
The Benefits of Streamlined and Accurate Accounting with Buildern
Unlock improved profitability and efficiency with Buildern’s advanced accounting tools.
15%
Reduction in Cost Overruns
Users report a 15% decrease in cost overruns due to Buildern’s automated expense tracking and real-time budget updates. This ensures projects stay on track financially and avoids unexpected expenses.
20%
Faster Project Turnaround
With Buildern’s seamless integrations and automated workflows, users experience 20% faster invoicing, payment processing, and financial reporting. This saves time and improves operational efficiency.
10%
Increase in Project Profitability
Buildern’s precise data synchronization and customizable reporting result in up to a 10% improvement in financial accuracy, helping construction businesses make better-informed decisions and improve profitability.
No credit card required
Case Studies: Other Builder’s Success with Buildern
Don’t just take our word for it. See the real impact Buildern has had on companies like yours.
The commitment to understand what we needed and also look at adding some requirements that we wanted to have was a key factor in choosing Buildern. They met the needs for some of the big-ticket items we were struggling with.
Steve Glover
Paragon Homes
Once I was fully using Buildern for all of my projects, the workflow from estimating new projects to completing a job and informing clients and subcontractors along the way became easier. I’ve been more organized, which has actually cleared my head of any extra stress.
Angus Cowan
Angus Cowan Constructions
The usability of the software quite simply blows everything else out of the water. Every feature is well thought out, usable, and functional without being difficult to learn.
Michael Murphy
Aligned Building
Buildern came as the perfect solution - combining all the necessary project management features in one platform and allowing easy integration with other software.
Steve Kingston
Arc & Co Projects
Since adopting Buildern, we've seen remarkable improvements in our operations. Our project completion time has been reduced by 20%, and we've achieved a 15% decrease in overall costs due to more efficient resource management.
Dustin M. Hart
Kingston Homes
I save hours by just having everything stored in one place. It is user-friendly and comes with some really robust features that have truly transformed the way we manage our projects from start to finish.
Jed Smith
Lighthouse Projects
Explore Even More Capabilities of Our Commercial and Residential Construction Accounting Software
Budgeting
Track estimated vs. actual costs throughout the project lifecycle. Make informed adjustments, manage committed costs, and maintain visibility into your financial position. Avoid budget overruns and keep stakeholders aligned with up-to-date, data-driven insights that reflect job progress in real time.
Client Invoicing
Generate professional client invoices backed by accurate data and job details. Send timely bills, record payments, and track outstanding balances without switching between multiple systems. Keep everything in one place to support cash flow, reduce mistakes, and maintain strong financial transparency on every project.
Try Buildern for free!
No credit card required
FAQ
How does Buildern integrate with Xero?
Buildern seamlessly connects with Xero, enabling real-time two-way data synchronization. This means that any financial transactions, including projects, bills, expenses, invoices, timesheets, payment records, cost codes, subs & vendors, and clients, are automatically reflected in both systems without requiring manual entry. If you create an invoice in Buildern, it appears in Xero instantly. Likewise, if your accountant updates a payment status in Xero, Buildern will capture that update automatically. This integration eliminates the need for manual reconciliations, minimizes errors, and ensures your financial records remain accurate and up to date across both platforms.
Can I import my existing financial data from Xero into Buildern?
Yes! Buildern allows you to import your historical financial data from Xero, making the transition seamless and hassle-free. When you first connect your Xero account, you can bring over essential financial records such as past invoices, payment histories, expense reports, and other accounting data. This ensures continuity in financial tracking without having to start from scratch. Unlike other integrations that only sync new transactions, Buildern ensures that your complete financial history is available within the platform, providing a smooth onboarding experience.
Do I need to enter financial data in both Buildern and Xero?
No, there’s no need for double data entry. Buildern and Xero work together to keep everything synchronized automatically. Whether you enter an invoice, record a payment, or track expenses in Buildern, the data is instantly pushed to Xero. Likewise, any updates made in Xero will be reflected in Buildern. This not only saves time but also reduces the risk of human error. You can confidently manage your construction finances without worrying about duplicate work or inconsistencies between platforms.
Where should I enter my financial data, Buildern or Xero?
It’s entirely up to you! Buildern offers full two-way synchronization with Xero, meaning you can enter financial data in either system, and it will appear in both. Some users prefer to manage invoices and budgets directly within Buildern, while their accountants handle tax filings and reconciliations in Xero. Others may choose to do everything in Xero and let Buildern pull in the data automatically. No matter how you work, your financial records will always stay accurate and aligned, giving you complete flexibility.
Does Buildern work with Xero in all regions?
Yes! Unlike some integrations that only support certain countries, Buildern works with Xero in multiple regions, including the United States, Canada, Australia, New Zealand, the United Kingdom, and many other countries where Xero operates. This ensures that no matter where your construction business is based, your financial data remains fully synchronized across both platforms. Whether you're working with different currencies, tax regulations, or regional accounting standards, Buildern ensures smooth integration without limitations.
How does Buildern help with tax preparation?
Tax season can be stressful, but Buildern simplifies the process by keeping all your financial data organized and tax-ready. With automated expense tracking, categorized transactions, and real-time reporting, you can generate tax-compliant financial records with minimal effort. Buildern also ensures that taxes are correctly applied to invoices and expenses, reducing the risk of errors that could lead to compliance issues. Additionally, all financial records are stored in one centralized system, making audits and tax filings significantly easier. Instead of scrambling to gather documents, you’ll have everything neatly organized and accessible in just a few clicks.
Can I generate financial reports in Buildern?
Absolutely. Buildern provides comprehensive, real-time financial reporting tools that help you track profitability, cash flow, and job costs across all your projects. You can generate custom reports tailored to your business needs, including profit and loss statements, cost breakdowns, and financial performance summaries. These reports allow you to make informed decisions, optimize project budgets, and ensure that your business remains financially healthy. With Buildern’s integration with Xero, you also get accurate, up-to-date financial insights without needing to manually compile data from multiple sources.
